Procedures when a child is born in Japan（日本で出産した際の手続き）

1. Registration of birth（出生届）

Where to submit

Citizens' Affairs Division
Counter 1, 1F City Office Main Building

Applicant

To be submitted by the father or mother

What to bring

・Notice of birth (you will get a notice of birth and a birth certificate at the hospital where you gave birth. The birth certificate will be filled in by the doctor at the hospital where you gave birth.)
・The Mother and Child Health Handbook
・Personal identification document for the person performing the procedure (Residence Card, etc.)

Notes

Please register the birth within 14 days, including the date of birth.

Example: if your child was born on Monday July 1st, 2024 in Japan:
Please complete the procedure by Tuesday, July 16.
July 14th, the 14th day including the date of birth, is Sunday, and the next day, July 15th is a national holiday, so the next opening day is the 16th of the next day of the notification period. ( Even if you were born on Tuesday July 2 or Wednesday July 3, Tuesday July 16 is the final day of the period for the registration of birth.)

2. Resident registration（住民登録）

Where to submit

Citizens' Affairs Division
Counter 1, 1F City Office Main Building

Applicant

To be submitted by the father or mother

What to bring

・Notice of birth (you will get a notice of birth and a birth certificate at the hospital where you gave birth. The birth certificate will be filled in by the doctor at the hospital where you gave birth.)
・The Mother and Child Health Handbook
・Personal identification document for the person performing the procedure (Residence Card, etc.)

Notes

Complete this at the same time as the birth registration.
※There is a separate guide for those who are eligible for special permanent residence authorization.

Example: if your child was born on Monday July 1st, 2024 in Japan:
Please complete the procedure by Tuesday, July 16.
July 14th, the 14th day including the date of birth, is Sunday, and the next day, July 15th is a national holiday, so the next opening day is the 16th of the next day of the notification period. ( Even if you were born on Tuesday July 2 or Wednesday July 3, Tuesday July 16 is the final day of the period for the registration of birth.)

3. Enrollment into the National Health Insurance scheme（Procedures for those who are enrolled in National Health Insurance）（国民健康保険の加入）

If you are enrolled in other health insurance, please complete these procedures at your workplace.

Where to submit

National Health Insurance and Pension Division
Counter 8, 1F City Office Main Building

Applicant

To be submitted by the father or mother

What to bring

Personal identification document for the person performing the procedure (Residence Card, etc.)

Notes

Complete this after resident registration.

4. Application for ‘lump sum for childbirth and childcare’ (Procedures for those who are enrolled in National Health Insurance)（出産育児一時金の申請）

If you are enrolled in other health insurance, please complete these procedures at your workplace.

Please check the ‘Childbirth and Childcare Lump-sum’ details on this page.

Notes

If you are planning to give birth abroad, please apply after the person who gave birth returns to Japan.

5. Issuance of designated garbage bags（ごみ指定袋の交付）

Where to submit

Waste Management Division

Counter 12., 1F City Office Main Building

Applicant

To be submitted by the father or mother

What to bring

・The Mother and Child Health Handbook
・Personal identification document for the person performing the procedure (Residence Card, etc.)
・A personal bag to carry the garbage bags

6. Child allowance（児童手当）

Where to submit

Children and Family Support Division
Counter 13, 2F City Office Main Building

Applicant

To be submitted by the father or mother

What to bring

・The Health Insurance Certificate of the person applying to receive the allowance
・Personal identification document for the person completing the procedure (Residence Card, etc.)
・Document to confirm your My Number
・Passports (for all parents who have moved to the city from abroad)
・Document to confirm your bank account number (the deposit passbook of the person applying to receive the payment, etc.)

Notes

Even if you do not have all of the necessary documents, please apply within 15 days from the day after your child’s birth. If the deadline is past, the start month of the allowance will be delayed.

Example: if your child was born on Monday July 1st, 2024 in Japan:
Please complete the procedure by Tuesday, July 16.

7. Medical expenses payments scheme for infants and toddlers（乳幼児等医療費助成）

Where to submit

Children and Family Support Division
Counter 13, 2F City Office Main Building

Applicant

To be submitted by the father or mother

What to bring

・The child’s Health Insurance Certificate
・Personal identification document for the person completing the procedure (Residence Card, etc.)
・Document to confirm your My Number
・Passports (for all parents who have moved to the city from abroad)

Notes

Even if you do not have all of the necessary documents are insufficient, please apply within 14 days, including the date of birth. If the deadline is past, your eligibility will be from the application date, not from the day your child was born.

Example: if your child was born on Monday July 1st, 2024 in Japan:
Please complete the procedure by Friday, July 12.

8. Baby visits（赤ちゃん訪問）

Please apply online.

Notes

Please complete the procedure one week after the birth registration.

※In the case of babies born with a weight of less than 2500g, please be sure to complete the procedure.

9. Application for permission to obtain status of residence（在留資格取得許可申請）

Please refer to 'permission to obtain status of residence (external link)' for details.

Where to submit

Hiroshima Immigration Bureau

Applicant

To be submitted by the father or mother

What to bring

・Certificate of birth registration with details listed, or certificate of receipt of notice of birth
・Copy of the residence certificate with all family members listed
・Residence Cards for the mother and father
・Passports for the mother and father
・The Mother and Child Health Handbook
・Tax certificates for the father and mother
・Certificates of tax paid for the father and mother

Notes

Within 30 days including the date of birth

If you have not obtained status of residence after 60 days from the date of birth, your residence card will be deleted and you will not be able to receive national health insurance or child allowance.

Example: if your child was born on Monday July 1st, 2024 in Japan:
Please complete the procedure by Tuesday, July 30.

10. Application for issuance of passport（パスポートの発行申請）

Where to submit

Embassy (consulate) in Japan of the country of the child's nationality

For details, please check with the embassy (consulate) in Japan of the relevant country.

※You can apply for a passport even after applying for status of residence.

Inquiries

International Exchange Section, Civic Affairs Division (Shimin-seikatsu-ka, Kokusai-koryu-kakari,市民生活課 国際交流係) : 082-420-0922
Location: 1F North building